Office administrator
ARTO ESTATES is currently looking to hire an Office Administrator to join our Limassol offices.
Personality :
Reliable and punctual with a strong sense of responsibility.
Approachable, friendly and team oriented.
Professional appearance and demeanor.
Calm and composed under pressure.
Discreet and respectful of confidentiality.
Willing to take initiative and go the extra mile.
Flexible and adaptable to changing tasks and priorities.
Positive attitude and willingness to learn.
Skills :
- Excellent verbal and written communication skills in English and Greek. Russian and Arabic are a strong advantage.
- Strong organizational and multitasking abilities.
- Proficiency with office software.
- Familiarity with CRM systems and real estate platforms.
- Professional phone and front desk etiquette.
Attention to detail and accuracy in data entry and documentation.
- Customer service orientation and a friendly, helpful demeanor.
- Ability to handle confidential information with discretion.
Main Duties :
- Greeting clients, agents, introducers, visitors and coordinating office tours.
- Answering phone calls, keeping a calls log to ensure follow up and managing general inquiries.
- Scheduling appointments and maintaining office calendars.
- Managing office correspondence, emails, mail, courier services.
- Preparing documents, reports and presentations.
- Data entry into CRM systems, property listings, leads, client notes.
- Assisting agents with uploading property listings, using systems, and meeting policies.
- Ensuring list documents are complete and compliant with the company policies.
- Helping track paperwork during deals, offers, contracts, deposits.
- Communicating with lawyers, lenders or inspectors when required.
- Monitoring deadliness and required signatures.
- Ordering and managing office supplies and equipment.
- Liaising with vendors, cleaning, maintenace, IT, and outsourced service providers.
- Coordinating the updating of property brochures, social media posts, and newsletters.
- Assisting with event planning, open houses, networking events, exhibitions and travels.
- Onboarding new agents, desk setup, email accounts, system access.
- Providing tech support or training on internal systems.
- Ensuring files meet brokerage and legal requirments and policies.
- Tracking licenses, insurance or training compliance for agents.
- Scheduling internal meetings, team briefings or client consultations.
- Preparing meeting rooms, seating, technology setup and materials.
- Serving coffee, tea, water or other refreshments during meetings.
- Ensuring meeting areas are clean, tidy and presentable before and after use.
- Keeping common areas, reception, kitchen, toilets, neat and organized.
- Monitoring cleanliness throughout the day and resetting spaces as needed.
- Managing dishwashing coffee and ice machine maintenance or coordinating cleaning staff.
- Replenishing kitchen supplies, coffee, tea, sugar, napkins, snacks, refreshments.
Remuneration Package:
Competitive salary based on experience.
Performance-based bonuses.
Career development and training opportunities in a growing company.
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